Proposal Coordinator (NOC 13100) Full Time

Company Operating Name: Arctic Arrow Powerline Group

Business Address: 34282 Manufacturers Way, Abbotsford, BC V2S 7M1 Canada

Title of Position: Proposal Coordinator (NOC 13100)

Number of Positions Available: 1

Start Date: ASAP

Term: Full-time, permanent

Job Description: Arctic Arrow Powerline Group is looking for an experienced and qualified individual to work as a Proposal Coordinator. This person will report to the Director of Project Services, the proposal coordinator is primarily accountable for coordinating and supporting the development of proposals, tenders and qualifications for construction services in the Power Transmission & Distribution sector. This individual will coordinate with clients and internal departments to understand client requests and to develop proposal content, edit and assemble winning proposal responses. The Proposal Coordinator’s responsibilities include the following:

• Responsible for all administrative aspects of proposal development.
• Maintain a schedule of deliverable tasks throughout the bid process to ensure completeness and compliance of each submission.
• Coordinate proposal inputs and collect all necessary documentation for the proposal including references, resumes, project experience.
• Prepare and assemble proposals and ensure bid compliance.
• Prepare and assemble pre-qualifications.
• Ensure security and integrity of proposal and bid-cycle documentation:
o Retrieve and review client bid-cycle information and upload internal SharePoint site.
o Circulate bid-cycle information to internal and external members of the bid team.
o Coordinate and maintain bid-cycle files, ensure updates and revision control.
• Adhere to strict bid submission and contract deadlines.
• Maintain reusable knowledge database: project information, experience, resumes and other content.
• Coordinate, maintain and submit key contractual documentation such as – certificates of insurance, bonding, and Health and Safety related statistics and certificates.
• Maintain the various client driven Prequalification portals – such as ISNetworld, Avetta, ComplyWorks.
• Maintain corporate profiles and access rights on client tender portals.
• Monitor main Contracts Inbox and Website enquiries.
• Demonstrate excellent organizational and administrative skills.
• Demonstrate excellent verbal/written communication, time management, interpersonal skills.
• Achieve results through problem solving and a clear understanding of priorities.
• Work collaboratively and constructively with others.
• Ability to take direction and support multiple departments.
• Flexible – with the ability to work on a variety of complex projects/issues at the same time.
• Ability to work in a high pressure and sometimes stressful environment caused by multiple deadlines.

Skills (education, experience):
• Bachelor’s degree in Business Management (or similar) is required
• 5 + years of experience in similar role is required
• 5 + years of experience in similar industry (utility, contractor, construction, etc.) is required
• Proficient in Microsoft Office Applications (Word, Excel, SharePoint, Project, Visio, Adobe Pro etc.)

Language of Work: English

Wage: $28.85 to $32.02 per hour

Benefits:
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Location of work (area, city, town): 34282 Manufacturers Way, Abbotsford, BC V2S 7M1 Canada

Contact information – telephone number, cell phone number, email address, fax number, or mailing address: Deborah Anderson; Director, Finance, and Administration; 604-507-2751; [email protected]