Log In
Sign Up
Administrative assistant Full Time
Languages:
English and Portuguese
Education Secondary (high) school graduation certifi cate
Experience:
2 years to less than 3 years
On site Work:
Must be completed at the physical location. There is no option to work remotely.
Work setting:
Associations and non profit organizations
Responsibilities:
Tasks:
Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff Evaluate daily operations
Motivate staff Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Train staff Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Negotiate collective agreements on behalf of employers or workers
Organize staff consultation and grievance procedures
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the fi eld
Maintain and manage digital database
Coaching Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Conduct performance reviews
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervise office and volunteer staff
Supervision Staff in various areas of responsibility
Experience and specialization
Computer and technology knowledge:
Google Docs
MS Excel MS
Outlook MS
PowerPoint
MS Windows
MS Word
Adobe Photoshop
Social Media
MS Offi ce Adobe
Acrobat Reader
Google Drive
LinkedIn Electronic mail
Technical terminology
Financial Business
Area of specialization
Correspondence Reports and records Invoices
Charts, tables, graphs and diagrams
Business process management
Accounting Additional information
Security and safety Criminal record check
Transportation/travel information
Own transportation
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility Judgement
Organized Team player
Accurate Client focus
Reliability Time management
Adaptability
Accountability
Due diligence
Quick learner
How to apply:
By email