legal assistant Full Time

ABOUT US
Founded by Jacky Zhang, a licensed lawyer in Canada, JJZ Law operates offices in Ottawa and Toronto. With a dedicated and client-focused team, we bring years of expertise to offer you efficient and high-quality legal services, including real estate transactions, mortgage financing, business contracts, and will notarization.
We are currently looking for someone to join our team as legal assistant who will have responsibility for the following:

JOB RESPONSIBILITIES
• Assist with drafting and preparing legal documents.
• Ensure that all documentation is properly formatted, accurate, and prepared in a timely manner.
• Coordinate lawyers’ schedules and maintain office organization.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Set reminders for lawyers regarding various deadlines and key timelines.
• Assist with client consultations, including greeting clients, photocopying documents, and keeping records of meetings, etc.
• Set up and maintain filing systems.
• Keep records of confidential information and documents in compliance with the firm’s privacy procedures and protocols.
• Respond to general inquiry emails and allocate them to the responsible lawyers for specific inquiries.
• Work in coordination with other staff on various duties.
• Order essential office supplies and maintain inventory.
• Collect, scan, and keep records of incoming regular and electronic mail and other materials.
REQUIREMENTS
1. A college diploma or bachelor’s degree is required
2. 1 year to less than 2 years of experience as a legal assistant in a law firm is preferred
3. Detail-oriented and highly organized
4. Excellent verbal and written communication skills
5. Strong knowledge of Microsoft Office
6. Ability to work independently, manage large workloads and keep deadline

TERMS
1. Salary is $35.00/Hour
2. Working hours per week are 30
3. Annual salary is $54,600.00
4. Permanent full-time

HOW TO APPLY
If you are dedicated, precise and take pride in delivering successful outcomes in this industry, please send your resume to [email protected]. We are pleased to consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Only qualified candidates will be contacted for an interview.