administrative assistant, legal Full Time

Job details:
346 – 4750 Yonge Street North York, ON M2N 0J6
Permanent employment – Full time
Starts as soon as possible
Day, Evening, Early Morning, Morning
$35.00 hourly / 30 hours per week
1 Vacancy

Overview
Languages
English

Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
or equivalent experience

Experience
1 to less than 7 months

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities
Tasks
Coordinate the flow of information
Open and distribute regular and electronic incoming mail and other material
Schedule and confirm appointments
Supervise staff
Train staff
Maintain filing system
Record and prepare minutes of court sessions, meetings or conferences
Determine and establish office procedures and routines
Arrange travel, related itineraries and make reservations
Prepare financial statements and reports
Prepare and key in correspondence and legal documents
Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Perform basic bookkeeping tasks

Supervision
1 to 2 people

Experience and specialization
Computer and technology knowledge
Microsoft Publisher
PCLaw in the Cloud
MS Word
MS Office
Quick Books
Electronic mail
MS Access
MS Excel
MS Outlook
MS PowerPoint
MS Windows
Adobe Acrobat Reader
WordPerfect

Area of work experience
Charts, tables, graphs and diagrams
Contracts
Correspondence
Financial statements
Invoices
Manuscripts, publications or theses
Real estate
Reports and records
Statistics
Civil litigation
Management

Additional information
Security and safety
Criminal record check

Transportation/travel information
Public transportation is available

Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large caseload

Personal suitability
Accurate
Client focus
Dependability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Organized
Reliability
Team player
Ability to multitask

Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities
Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
Provides visual accessibility accommodations (for example: braille, screen readers, etc.)
Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.)
Participates in a government or community program or initiative that supports persons with disabilities
Offers mentorship, coaching and/or networking opportunities for persons with disabilities
Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees
Participates in a government or community program or initiative that supports newcomers and/or refugees
Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Supports newcomers and/or refugees with foreign credential recognition
Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Does not require Canadian work experience

Support for youths
Participates in a government or community program or initiative that supports youth employment
Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans
Participates in a government or community program or initiative that supports Veterans
Offers mentorship, coaching and/or networking opportunities for Veterans
Provides awareness training to employees to create a welcoming work environment for Veterans
Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)
Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.)
Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures)
Supports Veterans in translating their military skills and experience into the language of the civilian job market
Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
Support for Indigenous people
Participates in a government or community program or initiative that supports Indigenous people
Offers mentorship, coaching and/or networking opportunities for Indigenous workers
Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers
Participates in a government or community program or initiative that supports mature workers
Applies hiring policies that discourage age discrimination
Provides staff with awareness training to create a welcoming work environment for mature workers
Offers mentorship, coaching and/or networking opportunities for mature workers
Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.)
Supports for visible minorities
Participates in a government or community program or initiative that supports members of visible minorities
Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
Offers mentorship programs that pair members of visible minorities with experienced employees
Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Who can apply to this job?
Only apply to this job if:
You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply
1
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By email
[email protected]

By phone
416-221-2221 Between 09:00 a.m. and 05:00 p.m.

By fax
416-290-5059

By mail
346 – 4750 Yonge Street
Toronto, ON
M2N 0J6

In person
346 – 4750 Yonge Street
Toronto, ON
M2N 0J6
Between 09:00 a.m. and 05:00 p.m.

Include this reference number in your application
KEYLAW346

How-to-apply instructions
Here is what you must include in your application:

Job reference number
Cover letter
References attesting experience
Letter of recommendation
Proof of the requested certifications
Link to web portfolio
Copy of portfolio or relevant work examples
Highest level of education and name of institution where it was completed
Copy of latest school transcript
Writing sample
This job posting includes screening questions. Please answer the following questions when applying:

Are you available for the advertised start date?
Are you willing to relocate for this position?
Do you currently reside in proximity to the advertised location?
Do you have previous experience in this field of employment?
Do you have the above-indicated required certifications?
What is the highest level of study you have completed?